Planning an effective office move
As businesses grow and change, it’s often necessary for them to move location, perhaps to a bigger office or to a place that is more conducive to a healthy working environment. Either way, when the time comes, there are some specifics you should bear in mind if you want a straightforward, hassle-free move. Here’s how to plan an effective office move.
Set a time frame
The time it takes for you to move office will vary depending on the size of your business. A company of less than 10 people may only need a day or two to get things sorted once they’ve completed all the paperwork; one that occupies several floors might need up to six months to get everything in order. Ensure you set a realistic time frame for the move so that you’re not rushing around at the last minute.
Consider the requirements once you have relocated
It’s easy to focus on the packing up aspect of moving, but you’ll also need to know how you want everything to look once you arrive at the new office. Ensure you have looked at the floor plans and know where desks, storage areas, seating areas etc will be. As part of this, you’ll want to check the new location and layout provide the things your current office doesn’t. Don’t, for example, devise a layout that negates the advantages of better disabled access in the new building.
Good communication is key to a successful move. Not only will you need to communicate with your staff about moving dates, interruptions to their work and so forth, you’ll need to communicate with the team from both your current and new locations, so that no misunderstandings take place. You’ll also need to ensure that the company providing your office relocation services knows what’s expected of them, when they need to be on-site and where furniture and equipment needs to be taken once it reaches the destination.
Choose someone to oversee the move
On moving day, ensure you have people at both ends to oversee the relocation. Select and fully brief some members of staff you can trust, and who can work together to make everything go smoothly. Don’t have too many people involved though – it may lead to disputes rather than co-operation.
Don’t overlook the details
In the flurry of activity involving the removal of furniture, computers, specialist equipment and more, it can be easy to overlook the smaller items, such as plants, stationary and any artwork you may be moving. Many office moving companies do not carry plants, so your employees may have to take small ones they keep on their desks with them. As for artwork, valuable pieces can be stored safely at a temperature controlled unit until you’re ready to put them up. At Colin Batt Removals, we offer such a service.
Choosing a removal company
When choosing commercial movers to carry out your office move, you’ll want to select a firm that is experienced in helping businesses to relocate. At Colin Batt, we’ve been operating for over 40 years and can assist with your office move in Kent. Contact us today to obtain a quote.